Bill Amounts (Creating, Cascading, Editing, Deleting)

Sections:
Creating Bill Amounts
Cascading Bill Amounts
Editing Bill Amounts
Deleting Bill Amounts

 


Creating Bill Amounts

1. Sign in to your ArbiterSports Admin account and click on the Payroll tab.
2. Under the Payroll sub-tab, click on Bill Amounts under the Bill-Tos section.




3. The "League & Bill-To" section has your current Bill-Tos and leagues (if applicable) that you have added. These are typically left with "All" selected because the Bill amounts are mostly the same for each Bill-To and league. If you need to set a specific bill amount for one or more Bill-Tos, then select the Bill-To from the list (you can select more than one by holding down the CTRL key (Command for Mac) on your keyboard and clicking the Bill-To name).




4. Select the sport by clicking on the drop-down arrow under the "Sport & Level" section. The levels within that sport will auto-populate below the sports drop-down box and will allow you to select the level. If the fees are going to apply to every level, then click All. Otherwise, select a level (you can select more than one by holding down the CTRL key (Command for Mac) on your keyboard and clicking the levels).

  

5. You can apply a bill amount depending on the game status. (Normal, Rainout, Canceled, Forfeit, or Suspended). Normal is the standard option for Assigners to use and will be your most common selection.


6. The Games column refers to games that are linked. If the games are not linked, select 1. If you need to set bill amounts for linked games, select the total number of games linked. For example, if you have a doubleheader with two games linked, you would select 2.


7. Select the total number of officials that are on the games in which you are creating the bill amounts. This can be interpreted as the number of slots on a game. If there are three slots on the games, select 3. 

1. If you have a different number of officials on your games that you need to create bill amounts for, you will need to create each bill amount separately. For example, you could have some games for a particular Bill-To and Sport/Level with 2 officials and others with 3 officials. In that case, you would need to follow the previous steps 2-6 in this article, select 2 officials then click create. Then repeat that process, select 3 officials, and click create.
2. The number of officials that shows in this list is determined by the number of positions you have added under your Sports > Levels > Positions.

8. Click on Create.



9. Down below the selections you've just made, you will see the bill amounts you have just created. If you selected "All" Bill-Tos when you created the bill amounts, the Bill-To column will appear blank indicating the bill amount for each sport and level applies to all Bill-Tos.
10. Check the boxes next to the Bill-To and Sport/Level that you wish to apply the amount to.
11. Enter the amount in the "Amount: $" box and click on Apply. The new fees will be applied to the selected records.



12. Next, you will need to cascade the bill amounts to your game records. Please follow the cascading steps below.
 



Cascading Bill Amounts

If the fees were created after you have added games into your schedule, then we will need to cascade the fees over to the games to show the bill amount for each game.

1. On the far-right side under the Amount section, verify the amounts entered are correct for the Bill-To, Sport, and Level.
2. Check the boxes next to the bill amounts.
3. Click on Cascade located next to the Apply button.



4. Choose if the fees need to be cascaded to All Games, or if the fees need to be cascaded to games within a date range.



5. Check the Change Verified Slots box if games have been verified. Using a date range to change the verified slots is recommended to ensure the correct verified games are updated.

i. Games already included on invoices will not be updated automatically by cascading bill amounts. In order to update the amounts on invoices, you will need to delete the invoice and re-create it after updating your bill amounts. For more information please also see our Invoices article.
 

6. Click on Cascade. The system will display a message with the results of the cascade.

 

7. Once the bill amounts have been cascaded to the game records, you can check the games to make sure everything cascaded properly.

i. Go to the Schedule tab.
ii. Find a game that matches the criteria of the bill amounts you've cascaded.
iii. Click the edit pencil next to the game.
iv. Check that the amount is correct.

Editing Bill Amounts

At any point in time, Assigners can update or change the bill amounts.

1. Go to the Payroll tab. Click on Bill Amounts located under Bill-Tos section.



2. Select the League (if applicable) & Bill-To, Sport & Level, game status, games, and officials that the bill amount was intended for.
3. Click on View.



4. The current Bill-To records will be shown below. Check the box located left of the position that needs to be updated, enter the new amount by the Amount box and click on Apply.



5. Check the boxes again and click on Cascade. Please refer back to Step 3 of the Cascading Bill Amounts section of this article to continue.

 




Deleting Bill Amounts

An example as to when a bill amount needs to be deleted is when a sport/level is going to be removed.

1. Go to the Payroll tab. Click on Bill Amounts located under Bill-Tos section.



2. Select the League (if applicable) & Bill-To, Sport & Level, game status, games, and officials that the bill amount was intended for.
3. Click on view. The bill amount records will appear below.



4. The records can be deleted individually or in groups:

i. To delete individually, click on the red ‘X’ icon located in the Delete column and confirm the deletion by clicking on OK.

ii. To delete in mass, check the boxes on the left side and click Delete which is located at the top right of the records and confirm the deletion by clicking on OK.