Positions (Adding, Editing, & Deleting)

Sections:
Adding Positions
Additional Position Settings
Editing Positions
Deleting Positions

Adding Positions

To navigate to the positions page for your levels:

1. Click on the Resources tab.
2. By default, you will be directed to the Sports/Levels sub-tab.
3. For each sport listed, there is a cell on the far right of the sport name which counts the number of levels created for that sport. Click on that Levels number, and you will be directed to the Levels page for that sport.

4. On the far-right side across from each level, there is a cell with a number that counts the number of positions added under that level. Click on the Positions number, and you will be directed to the Positions page.

5. To add positions to your level, click on the green plus sign (+) at the top of the Positions page.

6. On the Add Position page, notice that you cannot create a position field, but can only select a position name from the drop-down menu. This is because the position name options are pulled directly from your sport's settings under the Position Names in Sport section.
   • Note: If the position name you wish to add is not in the drop-down menu, you will need to add it to your sport first. See step #8 in our Creating Sports help article (click here).
7. Select the desired position name from the drop-down menu.
8. At this point, you have entered the minimum information necessary to move on with creating your account. Click either one of the Save buttons on the right side at the top or bottom of the page.
   • The remaining sections contain advanced settings that are not required to be set up at this time. See Additional Position Settings below in this article to learn more.

9. You will be directed to your Positions page. To continue adding positions, repeat the steps above until all positions for your level are added.

After you create your Sports, Levels, and Positions, you can begin setting up your Sites and subsites. If you are ready to continue setting up your new account, click here to begin setting up your Sites.

Please see the Additional Position Settings section below to learn more about other position settings.

Additional Position Settings

Position Identification

1. Default: When checked, this position will be automatically added as a slot for any game created for this sport and level.
2. Self-Assign: When checked this position can be self-assigned by officials who have permission to do so within your group. For more information, see our Self-Assign help article.

 

Payroll

1. Paid By Bill-To: When checked, any game fees associated with this position will be placed under the responsibility of the Bill-To associated with the game.
2. Pay Travel: When checked, any applicable travel fees will added to the total fees on the paysheet.
    

Assigning Related

1. Sequence: This feature is connected with the Auto Assign feature. The position will be placed in queue for assignment based on the numerical value entered in the Sequence box. Positions with a low sequence number will have a higher placement priority than positions with a higher sequence number. If the sequence number is 0, the Auto-Assign tool will NOT check the position for priority placement.
2. Range: This is the rank range by which you can designate which officials can officiate for games at this level. For example, you may wish to restrict your Varsity games to officials who ranked higher than 200, so your range might be 100-199. However, you may open up your lower levels like Junior Varsity to lower-ranked officials, so your range might be 100-399, so that your Varsity-ranked officials can still officiate JV games, if needed.
3. Direction: This feature is also connected with the Auto Assign It instructs the tool to assign officials based on rank. “Ascending” means that the system will first assign officials with a low-numbered rank, and then assign officials with higher-numbered ranks (100-999). “Descending” means that the system will first assign officials with a high-numbered rank, and then assign officials with lower-numbered ranks (999-100).
4. Points: This feature is currently inactive, and does not affect assigning or officials’ profiles.
5. Games/Day: This sets a limit on the number of games that an official may assigned to this position within a single day.
6. Games/Week: This sets a limit on the number of games that an official may be assigned to this position within a single week.
7. Games/Eligibility Period: This sets a limit on the number of games that an official may be assigned to this position within an eligibility period.
    

Editing Your Positions

Navigate to the Position page:

1. Click on the Resources tab, then click on the Levels Number on the far right side next to the sport that the position is associated with.

2. Click on the Positions Number on the far-right side next to the level that the position is under.

3. Click on the edit pencil next to the position.

4. Edit the position information as needed. Refer to the Additional Position Settings section above in this article for more information on the different settings.
   • Note: You will not be able to change the position name, but you can change any other settings for the position.
5. Click either one of the Save buttons on the right side at the top or bottom of the page.
6. If you have already scheduled games that use this position for any available slots, you can retroactively cascade the updated information to your schedule.
   1. First, select whether you wish to apply the changes to All Slots on your schedule for this position, or if you wish to only change slots within a specific Game Date Range.
   2. Next, make sure that you have selected which feature you wish to update. The available features are:
      • Self Assign
      • Paid By Bill-To
      • Pay Travel
      • Rank Range

   3. When you are ready, click the Update button to apply the changes and return to the Positions page.

Deleting Positions

Important note: Before you can delete a position, it must be removed from any games in your group, including archived games. See our Archive Games help article.

After the games have been deleted, or at least the position has been removed from all related game slots, navigate to the Resources tab and go to the Levels. On the Levels page, go to the Positions. On the Positions page, delete the position by clicking on the red "X" on the left side. Click OK to confirm.

An alternative solution to deleting a position is by removing its' default status so that the position does not appear on future games. The Default checkbox is discussed above in the Additional Settings section.