Adding and Editing Officials



ArbiterSports uses email addresses as usernames, because email addresses are unique to the user. Because of this, you should never use the same email address to add two separate individuals to your group.

To add officials in mass with the officials import feature, click here.



Sections:
Adding Officials
Use classic add official page
How Officials Join Your Group

Officials Permissions
Rank Your Officials




Adding Officials
  1. Click on the People tab.
  2. Click on the Green Plus sign to add officials.
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  1. Enter the official's email address and click Search.
    1. To add officials the old way, click Use classic add official page.
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  1. If the user already exists in the system, you will receive the message "User found." Verify the details of the official and click Save and Add New to continue adding officials or click Save and Close if you are done adding officials.
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  1. If the official is brand new to the system and does not exist in other groups, enter the required information marked with a red asterisk (*). Click Save and Add New to continue adding officials or click Save and Close if you are done adding officials.
    1. First Name
    2. Last Name
    3. State
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  1. Send the new official a Welcome Email. There are two ways to send an individual official a welcome email:
    1. Click the Welcome Email envelope User-added image icon on the far right side next to the official.
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Or
  1. Click the edit pencil next to the official. On the left side under the Tools section, click Send Welcome.
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Use classic add official page
  1. To add officials the old way, click Use classic add official page.
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  1. Enter the official's first name, last name, and email address. Those three boxes are the only required fields to add officials.
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  1. Click Next.
    • Note: Occasionally, you may add an official whose email address is already stored in the ArbiterSports database as a username. When this happens, you will receive a message stating “The email is already being used in the system by (Official)." In most cases, this simply means that the official is already part of another ArbiterOne assigning group. If you still want to add this official to your group, click the Next button. After finishing the process of adding the official, they will be sent an invitation to accept or decline to join your group.
  2. Enter any Personal Information you have (Optional: If you do not wish to fill this step out, continue to the next step).
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  1. Click Next.
  2. Fill out any official information and restrictions (Optional: If you do not wish to fill this step out, continue to the next step).
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  • Games Per Day/ Week: Sets the maximum number of games that the official may have for any sport or level for a given day or week.
  • Wait Minutes: This is the interval of time that must pass between games for an official. For example, if you set the wait minutes to 30 minutes, and assign an official to a 2-hour game at 5:00pm, they cannot be assigned to a game at 7:00, even if the previous game has already finished.
  • Total Games: Sets the maximum number of games that the official may have at any sport or level while in your group.
  1. Click Next.
  2. Click Finish and you will return to the Officials page.
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    How Officials Join Your Group
    After you have added an official to your roster, send the official a Welcome Email using the envelope icon on the far right side. This form letter contains the official’s username, password, and instructions for signing in and joining your group. When an official first signs in, they will be prompted to accept our terms and conditions, set up security questions, and change their password. Once they have completed this, their account will be set up.

    For officials who already receive assignments from other assigning associations, they will receive an invitation message upon signing into ArbiterSports. The message will indicate that your group has invited them to join, and they can choose to accept or decline the invitation. If the official declines the invitation, then their email address will be removed from your roster page, and will not be able to receive assignments through you.


    Modifying Official's Information
    Because ArbiterSports generates a unique userID for each of your officials, be sure to never edit old officials information as a workaround for adding a new official. This can result in payment and personal information being linked to the incorrect user. Always add new officials by using the process above. If you need to edit information on an official:
    1. Click the People tab.
    2. Click the Edit Pencil next to the official.
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    1. Select what you would like to edit.
    By coming here, you will be able to modify the official’s information such as, assignments, blocks, accounts, tools and status, as well as their personal information. If an official is part of multiple groups, some of the personal information fields will only be able to be managed by the official themselves through their profile page. If their SSN has been verified by the IRS, their last name will not be editable, they will need to send legal documentation stating the name change.

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    After you have added your officials to your group, the next step is to set up their permissions and rank your officials:
    Officials Permissions
    Rank Your Officials





     

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