Teams (Adding, Editing, & Deleting)

Once you have finished entering the Sports, Levels, Sites, and Bill-Tos into your group, you are ready to add teams.
Adding teams has two categories: Scholastic teams and Non-Scholastic teams. Scholastic teams are directly related to a school or university. Non-Scholastic teams would be for other teams that are not associated with a school.


Sections:
Adding a Non-Scholastic Team
Adding a Scholastic Team
Editing Teams
Deleting Teams
Utilities and Reports



 

Adding a Non-Scholastic Team

1. After signing into your ArbiterSports Admin account, click on the Resources tab.
2. Click on the Teams sub-tab.
3. Click the green plus sign.

 

4. On the next screen, you will be asked "Is this a school team?" Select No.
   

5. Enter the Team Name  (the team name is required).
6. Select the Sport/Level for that team (the sport/level is required).
7. Fill in the other information (optional):
   1. Site/Sub-site (not required): When creating a game, the games' site field will default to the home team's default site chosen here.
   2. Bill-To (not required): When creating a game, the games' Bill-To field will default to the home team's default Bill-To chosen here.
   3. Strength (not required): Strength is the competitive strength of a team (1 being the strongest and 9 the weakest), and when creating a game, the system averages both team strengths to determine a Priority value for assigning.
   4. Travel Limit (not required): Set the maximum distance that a team will allow an official to travel for a game (one-way). The maximum value that can be entered for travel limits is 999.
   5. Assign Officials (not required): Check this box to give team contacts the ability to assign officials for home games.

8. Click Save and Close if you're done adding non-scholastic teams, or click Save and New to add additional non-scholastic teams.

Adding a Scholastic Team

1. After signing into your ArbiterSports Admin account, click on the Resources tab.
2. Click on the Teams sub-tab.
3. Click the green plus sign.

 

4. On the next screen, you will be asked "Is this a school team?" Select Yes.
   1. Please note: If you need to add scholastic teams, but you are not prompted with the question "Is this a school team?", please setup scholastic levels under the Resources tab, under the Sports/Levels sub-tab, and under your generic level settings. Levels (Create, Edit, Delete)

 

5. Select the state the school is located if different from your association's state.
6. Select the School by using the drop-down menu. The software will populate a list of schools that are in the database for your state.
   1. Note: If you do not see your school, please email the following information to [e-mail] so that we can add the school to our schools database:
      • School Name:
      • Street Address:
      • City:
      • State:
      • Postal Code:

7. Select the school teams needed by checking the boxes for each sport and level.

8. Click on a team name to expand details (optional). Fill out the following information if needed:
   1. Site/Sub-site (not required): When creating a game, the games' site field will default to the home team's default site chosen here.
   2. Bill-To (not required): A new Bill-To will be automatically created in that school's name unless a different selection is made. When creating a game, the games' Bill-To field will default to the home team's default Bill-To chosen here.
   3. Strength (not required): Strength is the competitive strength of a team (1 being the strongest and 9 the weakest), and when creating a game, the system averages both team strengths to determine a Priority value for assigning.
   4. Travel Limit (not required): Set the maximum distance that a team will allow an official to travel for a game (one-way). The maximum value that can be entered for travel limits is 999.
   5. Allow team contacts to assign (not required): Check this box to give team contacts the ability to assign officials for home games.
   6. Click Add Squad if the school has multiple teams of that sport/level (not required).

9. Click Save and Close if you're done adding school teams, or click Save and New to add additional school teams.

 

Editing Team

1. In your ArbiterSports Admin account, click on the Resources tab.
2. Click on the Teams sub-tab.
3. Click the edit pencil to the left of a team to edit.

4. Adjust the team details as needed. Click Save when you are done making changes.
   

Deleting Teams

1. In your ArbiterSports Admin account, click on the Resources tab.
2. Click on the Teams sub-tab.
3. Click on the red "X" on the left side of the team you wish to remove.

In order to delete a team, it must be removed from all games in your group, including flag-deleted games. To view the games that it is connected to, click on the blue number to the right of any team.

If the team has been removed from every game but still will not delete, please check your archived games and permanently delete any games with the team in question. For more information on how to do this, please view this article: Archive Games

Utilities & Reports

1. Filter: You can filter the teams to narrow which are in view. This can be especially useful when mass deleting teams. 
2. Update Games: Cascade changes that were made to the teams in the filter. This can be helpful when default sites and Bill-Tos have been updated. 
3. Mass Delete: Mass delete all teams in the filter. 
4. Change Level (only visible to the Primary Admin): Mass change teams to a different level based on the filter. All teams connected to Football Varsity, for example, could be mass changed to another football level, like Football JV for instance. 
5. Display: Set how many rows of teams you want visible per page (1-200).
6. Teams CSV File: Download a CSV file of the teams in the filter.