Which report should I export, and what does each report include?

In this article, you’ll find a breakdown of what each report offers and guidance on which report is best to export based on your needs.

1099s

No Email: The official’s email is missing from their profile. It may also indicate that the recipient has not provided an email address for receiving a 1099 form electronically. This can cause issues when sending out the 1099 forms, as they are not distributed via paper or other methods due to privacy, security, or compliance concerns.

Payor Transaction: Refers to the actions taken by the payor (the entity or individual making a payment) during a financial transaction. This feature allows the entity or individual to generate a transaction report in Excel format.

Potential Duplicate Payments: A situation where there is a risk that a payment might have been made more than once for the same goods, services, or invoices. This can occur due to clerical errors, system glitches, or miscommunication. A "potential duplicate" indicates that duplication has not been confirmed, but there is a possibility that the payment was processed more than once.

Unverified SSN (Social Security Number): A Social Security Number (SSN) that has not been confirmed or verified in the official profile settings.

Arbiter360

Coaching Staff: A detailed report format tailored for a school sports coaching staff, including details such as school year, school name, sport, level, and gender. This template can be adapted for a specific team or group at your school and is useful for administrative purposes, performance reviews, or other internal assessments.

Eligibility Requirements: Refer to the specific criteria or conditions that an individual must meet to qualify for a program, service, benefit, or opportunity. These requirements are typically set by organizations to ensure that only qualified individuals are eligible. This information can also be exported into an Excel sheet.

Contacts

Relationships: A way to organize and categorize your contacts based on their relationship to a specific BillTo, Site, Team, Sport, and Level. This list is useful for networking and maintaining a clear understanding of contact interactions. It can be exported using Excel.

Roster: An organized tool used to store and manage essential contact information for a group, team, or organization. Fields typically include name, title, phone number, email, address, emergency contacts, availability, or notes. This list can also be exported using Excel.

Group Reports

Assigners: A tool used to store and manage essential information about assigners within an organization. It typically includes fields for name, role, phone number, email, physical address, and additional notes like availability or emergency contacts. This list can be exported using Excel.

Suppressed Emails by Group: Refers to email addresses or groups that are intentionally excluded from receiving specific communications. Suppression may result from opt-outs, unsubscribes, or non-compliance with policies.

Mapping

Mapped Bill-Tos: Refers to transferring or exporting billing information (specifically the "Bill Tos" section) to an external file or format for use in invoices, reports, or other financial documents.

Mapped Sites: Refers to exporting site information (specifically the "Site" section) from your sites roster list to Excel.

Mapped Sports: You can export your sports, levels, mapped genders, and related information from the resource header to Excel.

Mapped Teams: Allows you to export Teams, Sports, Levels, Preview Name, City, and State information from your database to Excel.

Officials

All Officials By Group: Allows you to export officials' information such as name, address, city, state, email, Subgroup Eligibility, and Supergroup Eligibility via Excel.

Assignments: Refers to exporting assignment data tied to specific games or events, including date, time, teams, venue, and involved roles (officials, coaches, referees, etc.).

Games Per Week: Refers to organizing and exporting data on scheduled games per week. Useful for reporting in sports leagues, event management, or analysis.

Officials Average Distance Traveled: Refers to calculating and exporting the average travel distance for officials between venues over a defined period.

Officials Rank: Involves tracking officials’ ranks (based on experience, certifications, performance, etc.) and exporting that data via Excel.

Partner Blocks: Refers to exporting data about blocked partners, including block reasons, details, and the user who initiated the block.

Postal Code Blocks: Refers to exporting data on blocked postal codes to another system, user, or format.

Primary Association: Refers to exporting relationship data between entities—such as an official's main assignment or a customer’s primary account—via Excel.

Roster: Involves exporting all official-related information including contact details, roles, assignments, availability, and certifications to Excel.

Schedule: Refers to exporting information about an official’s upcoming assignments (event date, time, location, role) into Excel.

Site Blocks: Refers to exporting data on assignment restrictions or availability of officials at specific locations via Excel.

Team Blocks: Refers to exporting data about team availability, location restrictions, or time blocks to Excel for scheduling and reporting.

Payroll

Add-Deducts (Bill-Tos): Used to adjust financial data for officials, contractors, or employees. It tracks bonuses, penalties, or other modifications and can be exported via Excel.

Add-Deducts (Officials): Used for managing financial adjustments for officials, ensuring accuracy in bonuses, reimbursements, or penalties. This data can be exported in Excel format.

Bill-To Payments: A tool for managing and tracking payments made to Bill-To entities. It provides an organized, exportable record for financial analysis and compliance.

Fee Comparison: A process for evaluating payroll-related costs to support informed financial decisions. This data is exportable via Excel.

Fees by Category: Helps organize, track, and analyze various fee types. This improves cost tracking and reporting and can be exported via Excel.

Outstanding Balances (Officials): Refers to exporting data on unpaid amounts owed to officials. This helps track billed but unpaid services and manage financial records.

Financial

Payment Details: A report that breaks down who was paid, including name, sport and level, payment amount, payment date, and game date. Filterable by start and end date.

Registration Details: A report that breaks down who made registration payments. Filter by date range, conference, and registration. You can also narrow results by eligibility period.

Games and assignments

Count By Sport: Pulls data on how many games or assignments each official has, by selected date range and sport. It displays game/assignment counts per level.

Declines: Provides a list of declined assignments within a chosen date range. Includes the decline type and any comments submitted by the official.

Games Assigned By: Runs a report showing which games a specific official was assigned to, and who assigned them, and includes sport, level, and position details.

Games With Slots: Displays all game slots/positions within a date range, including site, sport/level, game status, and assigner.

Ineligible Official Assignments: Shows officials who are ineligible for specific assignments, including missing eligibility periods, assignment details, and official contact information.

Related to

• Assigner
• State Tools