Setting up Extra Charges

To ensure that the facilities are properly used and events are well organized, you can provide services such as security, technical assistance, food catering, and other important services on top of the facilities rental fee. These are called Extra Charges that links to the Activities, Locations, and Location Types. These are non-refundable when an event is cancelled and adds to the facilities revenue.

To get started, log in as an Administrator, go to the Setup tab and select Extra Charges from the dropdown menu.

On the Extra Charge List screen, you may edit and delete the existing item.

Adding the extra charge to Location Types and Locations

An extra charge can be added to the location type. This attaches to every location created with this type. To do this, add/edit your location type and click the "Choose Extra Charge Options" button:

You can also add dedicated extra charges to your locations. Go to Locations, click on the location name to add/edit it, then click the Dedicated Extra Charge Options button:

Adding the extra charge to your events in the Permit

You can add extra charges to the activities in your Permits. You can add to only a certain date or all events in it. Do this by going to the Screen 3 of the permit and clicking Select in the “Extra $$” column:

Related to

• FS
• Facilities Scheduler