Requesters View

This Start-Up Guide provides the steps on how to become a Requester, request a facility, and edit a permit.

Sections

Becoming a Requester
How to Request a Facility
How to edit Permits

Becoming a Requester

To become a Requester, go to the Web address provided to you by the School or District.

From there, you can log in with your username and password (if a Requester account has been created) or click the ‘Become a Requester’ button to register.

Clicking the ‘Become a Requester’ button will take you to the Facilities Requester Registration Form. Fill in the form with the necessary information and click the ‘Save and Continue to Request Screen’ button to create a Facilities Request.

Note: Some Schools/Districts require the approval of Registration Forms before a Requester can submit a Facilities Request. In this case, at the end of the form, you may find a different button:

You will be notified when you are approved as a Requester and can make Facilities Requests.

How to Request a Facility

After completing the Registration Form (or being approved as a Requester), you will be able to make your Facility Request.

As a Requester, you must fill in the information on each screen before submitting the Request.

Screen 1: Time/Date – Add the desired dates and times for your event.

Screen 2: Facilities – Add the desired location for your booking.

Screen 3: Event Details – Add the Event Name, Group Size and Setup Notes. You may also attach a file to this request.

Screen 4: Other Needs (optional) – This screen is available if your school offers the use of the equipment that you might need for your event. Depending on the school's setup, each item might incur a fee and will be added to the invoice.

Screen 5: Confirm – Check and verify the added information from previous screens. You may add or delete dates and times here. This is the last screen before submitting the Request.

If you need to add more schedules, click on the Add Dates & Time to return to Screen 1 (Time/Date).

The new schedules will be added to your request. Please select a location for these schedules and provide other necessary information.

If you need to schedule additional events for the same date and time, but in different locations, click again “Add Dates & Time”. Select the same date and time in Screen 1 and choose new locations in the Facilities screen.

Request History - Once the request is sent it will appear in the Request History tab.

Note: A Facility Request that has already been processed (tagged in the following status: In- Process, Approved, or Denied) can no longer be edited.

How to edit Permits

Upon approval of their facility booking requests, Requesters (with permissions set by the Administrators) can edit their permits and modify their bookings without the Administrator's intervention. This guide provides comprehensive steps to navigate and execute the editing process.

Log in using your Requester account and proceed to the Request History tab to edit the Permit.

Facilities Administrators linked to the modified or canceled Permit will be notified via email about the revisions.

Related to

• FS
• Facilities Scheduler