Time and Pay

When you need to bill an outside Client/Organization for the transportation service you provided, you can use the Time and Pay area to fill in the information and send them an invoice. The total hours spent starting from the Driver’s report time to his return time, the gallons of gas used (if calculated), mileage, and automatic calculation of every rate selected can be added here to include in the invoice.

You can also include other miscellaneous charges to the total cost. Go to Time and Pay and select the Trip to add the information:

After selecting a Trip, the system will display all the details. You can select the report and return time to get the total hours. You may also enter the information for gallons of gas used.

At the bottom of the page, you can select the type of pay, rate, and other miscellaneous charges to get an automatic calculation of the amount of the trip cost.

After clicking the Bill Outside Client button, the system will ask you to review the billing information. You may also update it by clicking Edit when the details need to be changed.

If everything is correct, click Continue to generate the invoice.

Here is an example of the generated invoice that you can print or email to your Client:

Related to

• Trip Request
• TR