How do I Assign an Official?

Updated Since 2/9/2026

Once you have added and ranked your officials and populated the master schedule, you can begin assigning matches. When an assignment is made, the official will receive an email notification prompting them to log in and review the details. This article outlines the process for scheduling an official for a match.

Important: Before assigning, Make sure you have done the following:
- Learned how to invite your own officials and mark them as ready.
- Ensure that your officials are ranked.
- Added your sports, levels, positions, teams, sites, and bill-tos. 

Sections

How do I assign an official to a game?
How do I mass publish assignments?
How do I unassign an official?
What do the slot colors mean?

How do I assign an official to a game?

1. Under Schedule, click the slot number located on the right side of the game.

2. Click the blue Assign button.

3. Find the official who will be working the selected position for this game.

4. Select Pending or Published from the drop down menu.

What are the selections and what do they mean?

• Pending: Pending means that the assigner knows that this assignment will be given to an official, but the official does not know of the assignment until it has been published. This allows the assigner to make changes and move officials around before the officials are notified. If you select this, for more information, please review Mass Publishing Assignments. 
• Published: As soon as the assigner publishes the assignment, the official will be notified via email. It will contain the date that the assignment was published.
• Notified: When an official logs in to look at the assignment that he was emailed about and didn’t decide whether to accept it or decline it, the system will change it to Notified.
• Accepted: Once an official accepts an assignment, the slot record status will update to Accepted and display the confirmation date. While you have the administrative power to accept games on an official's behalf, we highly recommend allowing them to confirm the match personally to ensure accountability.

5. Click Assign.

Troubleshooting

Not seeing the officials you need to assign to a game? Check out our "Why Can't I Assign Officials?" article for troubleshooting.

How do I mass publish assignments?

If you assigned any officials as Pending, you will need to release the assignments to the officials by publishing the games.

1. Under Schedule, we recommend creating a filter of games with all officials who have been assigned as Pending. If you don't know how to create a filter for games, please visit "How Do I Filter Games?" to learn more.

2. Check mark the games you wish to Publish.

3. Under Utilities, click Publish. 

4. Select a date that you want these officials to accept by.

5. Review the number of games you will be publishing and the number of slots that are Pending, then click Publish. 

How do I unassign an official?

Assigners have the ability to remove or replace game assignments. If an official is already assigned to a game, you can unassign the official to open that slot for another official.

1. Under Schedule, select the slot number for the game you wish to unassign.

1. Click Unassign.

3. You will be directed to the Unassign Official screen. You can choose to leave the date of the game for the official open, blocked, or mark it as a turnback assignment.

• Open: It will leave the date of the game open for the official if they receive another assignment.
• Block: This will make a full day block on the official’s schedule for that date of the game.
• Turnback: Choosing "Turnback" indicates that the official requested to be removed from an assigned game, and the assigner agreed to the removal.

4. Click Unassign.

Warning: The ability for an official to "Turnback" an assignment is permission-based. If an automatic block appears on an official's schedule after a Turnback, it is due to the assigner’s specific Preferences. Please note that these blocks may prevent future self-assigning until they it is removed.

What do the slot colors mean?

When viewing your games and assignments, you might notice the differently colored slots on the far right side in either green, yellow, or red. The color definitions below describe what these colors mean.

• Green: All slots on the game are assigned and have been accepted by the officials.

• Yellow: The game requires the official's attention OR the assigner's attention. If the slots are yellow, all slots on the game are assigned, but not all officials have accepted the game. It could also mean that one or more officials' assignments have not been published yet, such as in the example screenshot below.

• Red: The game requires the assigner's attention because there is a missing assignment and one or more of the positions needs to be assigned.

Related to

• Assigner