How do I Create, Cascade, Edit and Delete Bill Amounts?

Sections

How do I Create a Bill Amount?

How do I Cascade Bill Amounts?

How do I Edit Bill Amounts?

How do I Delete Bill Amounts?
 

How do I Create a Bill Amount?

1. Click Payroll.

2. Click Bill Amounts.


3. Select your League & Bill-To. Typically "All" is selected because bill amounts are mostly the same for each Bill-To and League. 


 

4. Select the Sport & Level. Levels will auto-populate below sports. Select the level or Click All. 

You can select more than one by holding down CTRL and clicking on each desired level.


 

5. Select a game status. Normal is the standard option for Assigners to use.


 

6. The Games column refers to games that are linked. If the games are not linked, select 1. If you need to set bill amounts for linked games, select the total number of games linked. 

For example, if you have a doubleheader with two games linked, you would select 2.

 

7. Select the number of slots.

8. Click Create.



9. Check the boxes next to the Bill-To and Sport/Level that you wish to apply the amount to.
10. Enter the amount in the "Amount: $" box and click Apply. The new fees will be applied to the selected records.


 

How do I Cascade Bill Amounts?

If fees were created after you added games into your schedule, then you need to cascade the fees to the games to show the bill amount for each game.

1. Verify the amounts entered are correct for the Bill-To, Sport, and Level.

2. Check the boxes next to the bill amounts.

3. Click Cascade.

4. Choose if the fees need to cascade to All Games, or if the fees need to cascade to games within a date range.

5. Check the Change Verified Slots box if the games have been verified. Using a date range to change the verified slots is recommended to ensure the correct verified games are updated.

     i. Games already included on invoices will not update automatically by cascading bill amounts. To update amounts on invoices, delete the invoice and re-create it after updating your bill amounts. For more information on invoices click here. 
 

6. Click Cascade. The system will display the results of the cascade.

 

7. Check the games to make sure the cascade went through properly.

   i. Click Schedule.

   ii. Find a game that matches your criteria.

   iii. Click the edit pencil.

   iv. Check the amount is correct.

How do I Edit Bill Amounts?

At any point in time, Assigners can update or change the bill amounts.

1. Click Payroll. Click on Bill Amounts located under Bill-Tos section.



2. Select the League (if applicable) & Bill-To, Sport & Level, game status, games, and officials that the bill amount was intended for.
3. Click on View.



4. The current Bill-To records will be shown below. Check the box located left of the position that needs to be updated, enter the new amount by the Amount box and click on Apply.

5. Check the boxes again and click Cascade. Refer back to Step 3 of Cascading Bill Amounts.

 

How do I Delete Bill Amounts?

1. Click Payroll. Click Bill Amounts under the Bill-Tos section.



2. Select the League (if applicable) & Bill-To, Sport & Level, game status, games, and officials that the bill amount was intended for.
3. Click view. The bill amount records will appear below.



4. The records can be deleted individually or in groups:

i. To delete individually, click on the red ‘X’ icon located in the Delete column and confirm the deletion by clicking on OK.

ii. To delete in mass, check the boxes on the left side and click Delete which is located at the top right of the records and confirm the deletion by clicking on OK.