How do I Create, Edit, and Delete Levels?

Updated Since 3/17/2026

After you have added the sports you will assign, you will add the appropriate standardized levels, under the Resources tab. Once you have done this, your next step will be to add your positions.

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Sections

How do I Create Levels?
What are the Additional Level Settings?
How do I Edit Existing Levels?
How do I Delete Levels?

How do I Create Levels?

1. Click Resources.

2. Click the number under Levels on your sport.

3. Click the green plus sign (+).

4. Under "Level Identification" Enter a Name for your Level. 

Note: We strongly recommend entering level names that accurately reflect the standardized level of the sport, especially if you plan to assign games for public or private schools. Failure to do so may lead to confusing schedules, technical issues, and frustration for school administrators. When entering the name of the levels, you will enter each level separately (i.e. Boys JV, Girls JV, Varsity.)

5. Under "Generic Level Settings," select the Generic Level and Gender.

Generic Level Settings help our system connect your level with other data in the system, including teams and school accounts within our database.

Generic Level (required): The options range from levels for professional, college, scholastic, youth and adult recreation leagues.

Note: Levels from Varsity down to Kindergarten should only be used for interscholastic games—not for club sports or recreational leagues. For those, select “Youth” or “Other.” Grouped levels such as “6th/7th/8th,” “7th/8th,” “7th/8th/9th,” or “Middle School” should only be used when a school is small and lacks enough athletes for individual grade-level teams, or when a school intentionally combines multiple grades into one team. For example, if a school has a dedicated 6th-grade soccer team, do not select the generic “6th/7th/8th” level; instead, choose “6th.”

6. Select a Gender.

Gender (required): Select the Gender for the teams that compete within this specific level. For high school assigners, please specify between Boys and Girls so that your level can directly coincide with the teams managed by Schools.

Note: We strongly recommend specifying the gender for each sport, even when the sport is typically associated with a particular gender. For example, softball and baseball are generally played by different genders based on the sport title. Even if softball is commonly played by girls, do not leave the Gender field blank. Select the appropriate option to ensure scheduling remains accurate and does not cause issues for school administrators.

7. (Optional) Select a Type: List the type of seasonal play for this level, such as Preseason, Regular Season, or Post Season.
8. Click Save.

After you create your level, you can begin setting up your positions. If you are ready to continue setting up your account, click here to begin setting up your Positions.

What are the Additional Level Settings?

Game Related:

Min. and Max # of Slots: Once you add positions to your level, your minimum and maximum number of slots will automatically adjust accordingly. However, you can use the drop-down menus to set requirements for the mandatory minimum and maximum number of slots.

Change # of Slots: When checked, this preference allows team contacts to designate the number of slots needed for games that they schedule if you have granted permission for them to do so. This preference is useful when individual teams may dictate whether or not additional officials are needed for a game. However, please note that they may not exceed the maximum number of slots that you have designated.

Do not use team defaults on games: Check this box if you do not want the system to apply any team default settings related to this level on games. 

Payroll:
Check the box in this section if you wish to allow officials to post their own travel expenses on the game report for their games.

Assigning Related:

Game Minutes: Total duration of the game, including timeouts and intermissions. Basically, the game minutes should include the entire time that you have booked the sub-site to play the game.

Max Distance: This is the maximum one-way distance (in miles) that an official will be allowed to travel to a game. The distance is measured from the center of the official’s Travel Limits zip code to the zip code of the game site. If you don't want to set this restriction, leave it at default, which is 999.

Max Games: This is the maximum number of assignments that an official may receive for this level of games. If you don't want to set this restriction, leave it at default, which is 999.

Days/Game: This sets a time limit of the minimum number of days that must pass before an official may be assigned to another game at this level. If you don't want to set this restriction, leave it at default, which is 0.

Days/Team: This sets a time limit of the minimum number of days that must pass before an official may be assigned to another game where the current home or away team is playing again. If you don't want to set this restriction, leave it at default, which is 0.

Days/Partner: This sets a time limit of the minimum number of days that must pass before an official may be assigned with the same officiating partner at this level. If you don't want to set this restriction, leave it at default, which is 0.

Speed: Sets a default driving speed (miles per hour) to help the system calculate the travel time necessary for an official to arrive at the game site from their location. Default speed is 55.

Arrive Early: Sets a requirement for how early (in minutes) an official must be on-site before the start of the game.

Max Games/Team/Year: This is the maximum number of games that an official can work for a team at that level within the current school year (July 1 through June 30).

Auto-Assigning Priority: Rank: This setting tells the system to look at the rank of the officials and the rank range of the position. The system will not prioritize giving an even amount of assignments for all officials. It is going to put the first ranked available official on the assignment regardless of game counts for each official.

Note: If an official is ranked 999, the auto-assign program will not assign the official.

Sport: This setting gives an even number of assignments to all officials within the sport. It is going to look at the total number of assignments that the official has in the sport and even-out the total number of assignments based on that number for each official

Level: This setting works similar to the sport option. This setting gives an even number of assignments to all officials within the level. The system is going to look at the number of positions each official has in the level, and even-out the assignments based on that number for each official.

The Auto-Assigning Order setting allows you to determine what days will be assigned first when running auto-assign. If your most important games are on Friday, you can put "1" in the box for "F" to tell the system to start the assigning on Friday games instead of Monday.

Direction: This tells the system what number to start with on the Auto-Assigning Order. If the setting is set to "Forward" it will start with the lowest number (1). If the setting is set to "Backward" it will start with the largest number (7).

Crew Assign: You can select this if the games at this level will be crew-assigned, or you can individually mark the games as crew assign.

How do I Edit Levels?

With the addition of new levels (JV2, Modified, and B‑Team), assigners may need to update their existing levels so they align with the new team levels schools will be using.

Assigners can either:

• Modify an existing level and change it to one of the newly added levels, or
• Create a new level if no existing level is appropriate to modify

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Option 1: Modify an Existing Level

If you already have a level that serves the same purpose (for example, a generic or custom level), you can update it to one of the newly added levels.

1. Go to Settings → Sports & Levels.
2. Select the sport you want to update.
3. Click Edit next to the existing level.
4. Update the Generic Level to one of the newly added options:
   • JV2
   • Modified
   • B‑Team
5. Review and update any level-specific settings as needed.
6. Save your changes.

✅ Once updated, this level can be selected by schools when setting the Default Assigning Group on their teams.

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Option 2: Create a New Level

If you do not have an existing level that should be modified:

1. Go to Settings → Sports & Levels.
2. Select the appropriate sport.
3. Click Add Level.
4. Choose one of the newly added Generic Levels (JV2, Modified, or B‑Team).
5. Complete all required level details.
6. Save the new level.

Important Considerations When Editing a Level

If you modify an existing level (rather than creating a new one), additional updates may be required to ensure consistency across your assigning setup.

Be sure to review the following areas:

Scheduling

• Schedule Page Filters
  • Update any saved or default filters to include the new level.
• Existing Games
  • Review games already scheduled at the modified level to ensure they are still categorized correctly.

Payroll

• Game Fees
  • Confirm that game fees are correct for the new level.
• Travel Fees
  • Review and adjust travel fees if they differ by level.

Sports & Levels

• The new level must exist for every sport that will use JV2, Modified, or B‑Team.
• Levels are sport-specific and must be configured individually.

Teams

• Schools are responsible for creating new teams using the new level and merging existing teams into them.
• No action is required by assigners to merge teams.

Eligibility & Rosters

• Team rosters and student eligibility will transfer when schools merge teams.
• No manual roster updates are typically required by assigners.

Leagues

• If you use Leagues, existing league configurations may need to be recreated or updated to reflect the new level.

Evaluations

• Evaluation reports and criteria may need adjustment if they are level-specific.

How do I Delete Levels?

Note: Before you can delete a level, everything connected to it must be deleted first. Please follow the links to learn how to delete the necessary entities in the following order:
Delete Games - All games related to the level must be archived AND permanently deleted.
Delete Teams - All teams related to the level must be deleted.

1. Click Resources.
2. Click the red "X".
3. Click OK.

After the entities listed above have been deleted, navigate to the Resources tab and go to the levels. On the Levels page, delete the level by clicking on the red "X" on the left side. Click OK to confirm.

 

Related to

• Assigner