Paysheets

Sections:
Verify Games and Game Fees
How to Create Paysheets
Viewing Paysheets
How to Print Paysheets
Paying Paysheets
How to Delete Paysheets


 

Verify Games and Game Fees

Before creating paysheets, the game(s) need to be marked as Not Paid By Bill-To, the correct Bill-To needs to be selected for the games, and the games need to be marked as verified. This can be done for each game individually or by mass updating games. Please refer to the instructions below for your preferred method.

Individually Update a Game's Bill-To
Individually Update a Game to Not Paid
Individually Mark a Game as Verified
Mass Update Games



Individually Update a Game's Bill-To:

1. Click on the Schedule tab and locate the games that are going to be put into a paysheet. For information about filtering games, click here.
2. Click on the edit pencil to edit the game.

3. Select the correct Bill-To for the game using the Bill-Tos drop-down box.
4. Click Save.

Individually Update a Game to Not Paid:

1. Click on the Schedule tab and locate the games that are going to be put into a paysheet. For information about filtering games, click here.
2. Open the slots of the game, located on the far right side.
3. Click the edit pencil next to the official to edit the slot.

4. On the edit slot screen, remove the check in the "Paid by Bill-To" box to mark the slot as "Not Paid."
5. Click Save.

 

Individually Mark a Game as Verified:

1. Click on the Schedule tab and locate the games that are going to be put into a paysheet. For information about filtering games, click here.
2. Click on the edit pencil to edit the game.

 

3. From here, you can see if the game has the correct Bill-To and verify the game by checking the Verified box.
4. Click on Save.

Mass Update Games:

1. Under the Schedule tab, filter for the games that will be put into paysheets.
   1. For more information about filtering games, click here.
2. Check that all games have the correct game fee by clicking the slots on the far right side of each game. If a game does not have a game fee, please refer to the Game Fees article.

(Shortcut: You can click "Show all slots" under the Display section on the left-hand side to open all slots on the games at once. Click it again to close all slots.)

3. Check the boxes on the left side next to the games that need to be updated.
4. On the left-hand side under Utilities, click update.

5. Check the box next to Verified. Across from that in the "Change to" drop-down box, select Verified.
6. Check the box next to Paid By Bill-To. Across from that in the "Change To" drop-down box, select Not Paid By Bill-To.
7. Check the box next to BIll-To. Across from that in the "Change to:" drop-down menu, select the proper Bill-To for the games you have filtered for.
8. Click Update.

 

How to Create Paysheets

1. Click on the Payroll tab.
2. Click on Paysheets under the Officials section.

3. The box to the left has the list of your officials. You can select an official individually, select a few by holding down the CTRL key on the keyboard and clicking on each name, or select “All” at the top of the list.
4. This step is optional: On the right-hand side of the screen, you can specify the sport and level for the paysheet to be created. Select the Bill-To for the paysheet if applicable. Typically leave this at All Sports, Levels, and Bill-Tos.
5. The box located in the middle of the page contains settings that will be applied to the paysheets.
   1. From and To: The start and end date of games or add/deducts that these paysheets will be created for.
   2. Preview By: You can preview the paysheets by date or by the level before creating.
   3. Date: This date stamps when the paysheets were created. Typically, this has the current day's date.
   4. Assigning Fee: If you have an assigning fee, you can apply it to the paysheet by checking this box or withhold it from the paysheet by un-checking the box.
6. Enter a date range of the games that you need to create paysheets for.
7. Click create. You will receive messages towards the top of the page that indicates the results of the creation for each official selected.

Examples of result messages:

The paysheet for Adams, Nancy cannot be created because no games, additions and deductions are included. 

The paysheet for Officials, New is successfully created.

8. Continue to the sections below to view, print, and pay paysheets.

Viewing Paysheets

Once a paysheet has been created, you can view it and check to see if anything needs to be corrected. You can view paysheets individually for each official or all officials. These options can also be viewed using a date range. Officials also have the ability to view their own paysheets by logging in to their Official account, clicking on the Payments tab, and click on the Paysheets sub-tab.

View by Official Individually
For All Officials
Using a Date Range
 

View by Official Individually

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. The box to the left has the list of your officials. You can select an official individually or select multiple individuals by holding down the CTRL key on the keyboard and clicking on each name.
3. Click on View/Print Checks and Paysheets.

 

For All Officials

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. The box to the left has the list of your officials. Select All.
3. Click on View/Print Checks and Paysheets.
   

Using a Date Range

1. Click on the Payroll tab and click on Paysheets the Officials section.
2. Enter the creation date that the paysheets were originally created in the From and To boxes.
3. Checkmark the Use Date Range box.
4. Click on View/Print Checks and Paysheets.

After clicking on the View/Print Checks and Paysheets button, you will be taken to a page that will list the official’s name and the total amount of the game fees and add/deducts applicable to that official (according to the dates selected when creating the paysheet).

How to Print Paysheets

While you are viewing your paysheets, you can print out the paysheets or simply download a PDF file with the paysheet records for future reference.

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. Click on View/Print Checks and Paysheets.
3. Select the paysheets you wish to print by checking the box on the left-hand side, or click on the All button at the top to select all paysheets on the page.
4. At the bottom of the page, click Print Selected Paysheets.

5. Select what format you want the paysheets in. Select what details you want to be included on the page.
   You may also add a note on these paysheets that will be displayed at the top of each paysheet print page. If the note will be used again on the future, you can save the text by clicking on Save at the bottom of the Note box.

 

6. Click Print and a pop up of these paysheets will be displayed.

Note: You will have to allow the pop-up if it is blocked.

Paying Paysheets

Depending on whether the payment option is a check or by ArbiterPay, the paysheets can be updated to let the assigners know if the paysheet has been paid by check or by ArbiterPay.

Paid By Check - Mass

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. Click on View/Print Checks and Paysheets.
3. Click All paysheets to select every paysheet at once.
4. At the bottom of the paysheets page, click Print Checks.
5. Select the export format, type, and check format that you wish to print the paysheets in.
6. Enter a starting check number to mark the selected paysheets as paid by check. (Example: if you enter 100, the system will automatically assign a check number to each selected paysheet from top to bottom starting with the number 100.)

Note: Skip the above steps 4 and 5 if you do not need to print out the paysheets in check format. By following step 6, you can mass update the paysheets as paid by check. However, if you have custom check numbers that you need to enter in the paysheets for your records, then follow the step below to individually enter check numbers on each paid paysheet.

Paid By Check - Individual

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. Click on View/Print Checks and Paysheets.
3. Find the paysheet that has been paid by check and click on the edit pencil icon.
4. Under the column for Check #, type in the check number that was issued out to the official.
5. Click on the blue floppy disk icon to save.

Note: You may cancel the edit by clicking on this cancel icon.

Pay By ArbiterPay

Before paying, an Arbiter Pay account must be set up and funded.

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. Click on View/Print Checks and Paysheets.
3. Check the boxes next to the paysheets that are going to be paid by ArbiterPay, or click the All button to select all paysheets.
4. At the bottom of the page, click on Pay by ArbiterPay.
5. Enter your ArbiterPay Security Key and click approve. (If you see the following message – No official ArbiterPay account or email. It means that the official has not created or linked an ArbiterPay account to their profile.)

ArbiterSports will process this data and will return with a message for each official to let the assigner know if the transaction has been successful.

How to Delete Paysheets

Paysheets need to be deleted to be able to delete games and/or officials. These paysheets can be deleted individually or in mass.

Individually

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. Click on View/Print Checks and Paysheets.
3. Find the paysheet of the official and click on the red "X"  icon.
4. A dialogue box will appear allowing you to approve the deletion. Click OK.
   If the paysheet has been paid, it will ask if you would like to keep this information for 1099 purposes. If it has not been paid, the message will not be displayed.

In mass

1. Click on the Payroll tab and click on Paysheets under the Officials section.
2. Click on View/Print Checks and Paysheets.
3. Check the boxes located on the left-hand side of the paysheet. To select all of the paysheets at once, click on All located at the top.
4. At the bottom of the page, click on Delete Selected.
5. A dialogue box will appear allowing you to approve the deletion. Click OK.
   If the paysheet has been paid, it will ask if you would like to keep this information for 1099 purposes. If it has not been paid, the message will not be displayed.

 

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